Administrative Assistant blog image
Jan 24, 2023
Status:Open

Seeking Administrative Assistant

Weston & Associates is seeking an experienced Administrative Assistant to join our growing Dayton footprint. We bring together world-class software professionals to create the future of defense technology. The ideal candidate will possess top-class communication skills, a knack for planning, the ability to execute to the finest of details, and be self-driven with ownership of the problem. This candidate should have experience in a fast-paced, high-growth company.

Ideal candidate would have experience with AR/AP/Bookkeeping in a face paced construction office.

WHAT YOU’LL DO:

  • Provide support to our CEO and senior staff.
  • Overseeing day-to-day operations in the office.
  • Be the point of contact for Engineering, Finance, Legal, Recruiting, and other teams.
  • Working with IT to ensure all facilities are running smoothly.
  • Organize internal and external events such as team dinners, off-sites, etc.
  • Manage daily calendars for 2-3 employees
  • Respond to internal and external meeting requests Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
  • Act as point of contact for external guests Plan and host external meetings
  • Help plan company events, meetings, and employee team-building activities or special projects
  • Help with Recruiting, Advertising, and other business operations Manage small internal projects
  • Create and update databases and records for financial information, personnel, and other data
  • Help onboard new employees

REQUIRED QUALIFICATIONS:

  • A minimum of 4 - 6 years of administrative experience supporting senior-level executives in a corporate environment preferred
  • Excellent written, verbal, and interpersonal communication skills.
  • Approachable style and ability to effectively and professionally interface with high-level executives, clients, employees, and business associates, both internal and external Strong organizational and time management skills.
  • Proven experience in multitasking and working with multiple people and priorities while delivering high-quality results and following through
  • Demonstrates curiosity and a desire to understand the company goals
  • Able to handle constant change Proven ability to handle confidential and sensitive information in a professional manner
  • Excellent attention to detail and accuracy Strong Microsoft Office Suite skills. Atlassian skills is a bonus.
  • Proficient in scheduling meetings in multiple time zones

PREFERRED QUALIFICATIONS:

  • Industrial construction experience preferred
Join The Weston Team!
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Hours of Operation
  • Monday - Friday - 8:00am - 5:00pm
  • Saturday - Sunday - Closed