Seeking Administrative Assistant

Weston & Associates is seeking an experienced Administrative Assistant to join our growing Dayton footprint. We bring together world-class software professionals to create the future of defense technology. The ideal candidate will possess top-class communication skills, a knack for planning, the ability to execute to the finest of details, and be self-driven with ownership of the problem. This candidate should have experience in a fast-paced, high-growth company.

Ideal candidate would have experience with AR/AP/Bookkeeping in a face paced construction office.

WHAT YOU’LL DO:

Provide support to our CEO and senior staff.
Overseeing day-to-day operations in the office.
Be the point of contact for Engineering, Finance, Legal, Recruiting, and other teams.
Working with IT to ensure all facilities are running smoothly.
Organize internal and external events such as team dinners, off-sites, etc.
Manage daily calendars for 2-3 employees
Respond to internal and external meeting requests Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
Act as point of contact for external guests Plan and host external meetings
Help plan company events, meetings, and employee team-building activities or special projects
Help with Recruiting, Advertising, and other business operations Manage small internal projects
Create and update databases and records for financial information, personnel, and other data
Help onboard new employees

REQUIRED QUALIFICATIONS:

A minimum of 4 - 6 years of administrative experience supporting senior-level executives in a corporate environment preferred
Excellent written, verbal, and interpersonal communication skills.
Approachable style and ability to effectively and professionally interface with high-level executives, clients, employees, and business associates, both internal and external Strong organizational and time management skills.
Proven experience in multitasking and working with multiple people and priorities while delivering high-quality results and following through
Demonstrates curiosity and a desire to understand the company goals
Able to handle constant change Proven ability to handle confidential and sensitive information in a professional manner
Excellent attention to detail and accuracy Strong Microsoft Office Suite skills. Atlassian skills is a bonus.
Proficient in scheduling meetings in multiple time zones

PREFERRED QUALIFICATIONS: